First, you need to plan the execution of tasks for the most convenient periods. To avoid possible problems in the future, you should highlight the most important tasks and make them priority.

It is recommended to come up with symbols that will immediately understand the order and importance of tasks. An example is the use of red and green folders, the color of which symbolizes the urgency of the work planned in the documents.

Plan your work day from the evening

The most productive time is the first half of the day. Don’t waste it on planning. If you sketch out a plan for the next day in the evening, you can immediately get to work in the morning. You will not forget about an important call or another matter during the night. All necessary tasks will be recorded in the diary.

Having finished planning for the future day, you can safely leave work, “disconnect” from projects and tasks.

Break big things into small ones

It is thanks to such small deeds that a big deal will be formed. You just need to “eat the elephant in parts.” By taking mini-steps every day, you’ll end up with the big thing that was scary in the first place.

The small steps technique is very effective. It is better to do it slowly and little than not to do it at all.

And you can also delegate some of those things that you don’t like doing.

Do urgent and important things first

Anything that is not urgent or important can be postponed for the second half. This will allow you to move forward faster and carry out priority tasks with a fresh mind. Even if you do not have enough time for non-urgent and not important matters, you will do everything you need to do on time.

Priority

Before starting any activity, determine your priorities: arrange the planned events in the order of their importance, starting with the urgent and more significant ones. You should learn how to divide or classify cases into urgent, which should be completed within a specified time frame, and important – mandatory, but not so limited by the time frame.

Important can be not only those tasks set by a higher-level manager, but also those that directly affect other employees, forcing them to stand idle. As an example: in the furniture industry, first of all, you should take up the cutting of the material so that everyone who will work with it does not stand idle, and then – for other work, if several operations are hanged on you.

Set a deadline

You should always plan for deadlines so that you have a clearly defined time to work. The presence of established deadlines allows you not to disrupt the plan and constantly adhere to the established schedule.

Set a timer

Take your phone and set a timer for a while. During it, work without being distracted by anything – not by e-mail, not by calling a colleague or home, or watering flowers on the windowsill. Let yourself know that there will be time for all this later when the timer beeps and you will be free. In the meantime, maximum concentration on work.

Ability to refuse

Concentration on one work or project will allow you to complete it faster, better and more efficiently. The absence of distractions can have a positive effect on performance. Throwing between a couple of projects, constant distractions, for example, to help an employee, affect the result negatively. But here, too, there should be a balance: the principle “I work on my own” separates people from the team. Learn to put your own interests ahead of the interests of employees within a reasonable framework, and also do not be afraid to refuse them.

Concentrate

During work, you should not be distracted, since regularly postponing things for short periods of time can lead to sad consequences. A separate problem that is of great importance during work is procrastination, in which a person begins to spend time on various little things instead of completing tasks. You need to talk with friends and family about how they do not distract you during work hours, and in the future, do not mix work with your personal life.

Concentration of thoughts

According to scientists, an average of forty-nine thoughts rush through a person’s head in one minute. You cannot learn to work on your own if there is always a lot of unnecessary information in your head. That is why you need to get used to focusing on one important matter.

A reasonable solution would be to temporarily free yourself from the phone or any other means of communication (it is not necessary to turn off, you can simply turn off the sound), ask colleagues or relatives not to distract for a while. With full concentration of attention, the work will become more fruitful, and it will take much less time to complete it.

Coffee – only after lunch

Coffee stimulates the brain, but its effects wear off over time. You shouldn’t drink coffee often. If you like this drink, then it is better to drink it in the afternoon, when the “batteries” need to be recharged. If you drink coffee in the morning, then by lunchtime you will feel tired.

How to “wake up” yourself in the morning and tune in to a working mood? Charging is great instead of coffee.

Workplace order

It is impossible to figure out how to learn to work quickly until there is order in the workplace. If the table is occupied with piles of sheets of paper and notebooks with incomprehensible notes, pens, pencils, leftover food (which, unfortunately, is also quite common), it will be useless to talk about saving time. The chaos in the workplace creates negative energy. This state takes up residence in thoughts and actions. Even a simple task will be accompanied by many unnecessary movements when it is impossible to find anything anywhere.

If all items are neatly stacked in their places, the search time will be reduced to a minimum. Clarity and understanding of what exactly needs to be done now and how to plan subsequent work will appear in my head.

Provide bright lighting

Most offices keep lighting at 300-500 lux (a unit of illumination). However, research shows that raising the illumination level to 2000 lux increases productivity by 8%. For you to understand the magnitude of these numbers, it is worth mentioning that natural light on a sunny day (not meaning direct sunlight) is 10,000 lux.

So take care of a good lamp. After all, your bosses are unlikely to mind if you install a different wattage light bulb in your desk lamp.

Take time to rest

Practice shows that no matter how interesting the lesson is, the concentration of attention on it decreases after 30-60 minutes of immersion in the work. In view of this, it is recommended to periodically take breaks, switch to other activities.

It is not for nothing that in many industries there are 5-10 minute breaks every hour or two.

Depending on the type of activity, this time should be spent on exercises or warm-ups, or, on the contrary, sit down and rest a little, have something to drink or have a snack. The main thing is to radically change your state: sitting at the computer – take a break actively, standing at the machine – better sit down.

Don’t work late

Not all great people spend their entire day at work. For example, the philosopher Michel Foucault worked only from 9 to 15:00. Beethoven worked from sunrise until noon. None of them even incubated them for 12 hours. Famous writer Tom Robbins did his job no more than 3 hours a day.

Get more rest

Even in their short working days, great people very often got distracted from their work and took a break. Socrates, for example, sometimes could just stop in the middle of the street and not move for several minutes. Beethoven, as you know, did a little jog every morning or just walk along the alley. He often referred to this pastime as “walking work.”

Take yourself a long rest

All great people take a few hours off their work every day in order to give their brains a little rest and restore their creative balance. Beethoven set to work at dawn, but already at two or three o’clock in the afternoon he allowed himself to relax. It turns out that every day he had 14 hours between work. Victor Hugo also wrote his works only in the morning, devoting the whole day and evening to rest. Churchill never got to work in the evening.

The fifteen minute rule

To understand how to learn how to work properly, you need to listen to your biological rhythm. Some people are physically active early in the morning, while others are only inspired by sunset. In any case, you should start any work gradually. First you need to set yourself a time span of fifteen minutes. After its completion, it is recommended to rest a little or just distract yourself (just a few minutes), then start working again. Every day, the period of time should be increased until the need for it completely disappears (the body itself will signal the desired rest). This simple exercise ensures that you are not tired and that your performance is improved after such breaks. This practice will be especially relevant after a vacation or a long break in work.

Structuring tasks

It will be useful to be able to group similar tasks according to any criterion, to draw up a plan and / or schedule for their implementation. It is better to deal with complex assignments in stages, breaking them down into small steps. Thus, progress is noticeable, and psychologically you will know that it is, no matter how large-scale the task is. The approach also allows you to control yourself independently, analyzing the ways to achieve the goal, their appropriateness, see how close you are to the goal, how to achieve it faster, etc.

Every minor victory / goal can be rewarded, whether it’s a treat, a new gadget, or a weekend getaway.

Exercise

Al Gore, for example, took a break from work every day at three o’clock and did a short run. Nietzsche wrote that during such walks, he took notes in a notebook, from which he then created a real work. Mandela’s morning walks became legendary after one incident when he invited a very persistent journalist who took too long to get an interview from him. The meeting was scheduled for 5 o’clock in the morning. But the journalist managed to learn little from the eternally running Mandela, at the end of the meeting she was so out of breath that she could no longer ask questions.

Hear white noise

Music always cheers up, but it hardly affects the speed. As Psychology Today writes, listening to music with words forces the language centers of the brain to pay more attention to the lyrics of songs than to the current task, if it is necessary to read, write or speak.

Listening to new music is also not conducive to performance. New music is unfamiliar, and since the brain loves newness, dopamine is released while listening. It draws your attention to the music and distracts you from your work. Thus, even if you listen to classical music or movie soundtracks where there are usually no words, but this music is new to you, it can disrupt your concentration.

But what if the workplace is too noisy or you’re tired of hearing those annoying clicking sounds or coworkers talking?

White noise is your decision.

Ambient noise at moderate levels is ideal for enhancing creative productivity, according to the Journal of Consumer Research. Noise canceling headphones and white noise reproduction replicate this effect.

White noise maintains concentration because it is constant. It sounds the same and your brain gets used to it. Sound distractions no longer work for you. This increases your concentration on the task at hand and allows you to work faster.

Write shorter

Researchers argue that if you write long e-mails of more than 140 characters, then you probably just don’t know what you want to say. Of course, this barrier is very conditional, but there is a grain of truth in this statement.

Try to express your thoughts as concisely, clearly and clearly as possible. This will make it easier for both you and the recipient of the letter. However, one should not forget about the simplest etiquette of business correspondence either – greeting the interlocutor, signature at the end of the letter, polite business tone, etc.

Don’t ask questions

At least at the beginning of work. Try for 15 minutes just to sit down and do your job, without asking questions whether you are doing it well, whether you are doing it right, or maybe you should have done something else first, or maybe you should have consulted with a colleague or supervisor. Just sit back and do. This will help you get a working attitude. And then it will be possible to consult, and redo, and switch to a more urgent matter, if necessary.

Find a Responsibility Partner

Gretchen Rubin, a renowned explorer of human nature and happiness, recently published The Four Tendencies, which explores how people respond to expectations. She found that humanity is divided into four categories: “champions”, “questioners”, “obligatory” and “rebels”.

Most people are in the must-have category. They readily meet external expectations, but they cannot in any way meet internal expectations. For example, a mandatory person never breaks deadlines, but still cannot find time to train.

To help them meet and internal expectations, it is important to “must” provide external control over these internal goals. And one of the most powerful tools is the responsibility partner.

No one wants to let other people down or appear lazy and unproductive. This is human nature. So, for example, you can promise a boss or coworker that you will write 1000 words every day and let them check you regularly – great motivation to do it and work more efficiently.

Timely assistance

Others (colleagues, friends, or relatives) can tell you how to learn to work productively. This is not a joke or a trivial phrase, since there is a rational kernel in this expression. We are talking about those people who are used to doing everything on their own and would never agree to give instructions to others, let alone ask for help. Excessive perfectionism prevents them from realizing that someone can cope with a task no worse. You should drop unnecessary ambitions and focus on your strengths. Doing on your own only what others will not be able to repeat. All other tasks must be shared with others. Working together will undoubtedly lead to success in all areas, and no one will feel left out or tired.

Calm down your inner perfectionist

Perfection is the enemy of performance. Revisiting work, triple checking for mistakes, and doing extra work stalls progress, drains your energy, and can ruin your emotional health.

The problem with perfectionists is that they have an all-or-nothing mentality. If their job isn’t perfect, they consider it a failure. In reality, you can refine and improve your work as much as you want, but after a certain threshold, your efforts will bring only minor improvements – and time will be lost. It is important to remember that most companies believe that doing well and meeting deadlines is already a huge success.

Allow yourself to do business without desire

Has it ever happened – you need to do something important, but there is no desire? At the same time, you begin to persuade yourself, motivate, that is, create an artificial desire. So, there is a great way to stop this – to allow yourself to do business without desire.

Just do it and that’s it. No internal struggle with oneself and persuasion, no stress and resistance. And you will not have a question: how to learn to work quickly. You will gradually be drawn into this acceleration yourself.

This is a life hack from Nikita Maklakhov’s book “It will be done! How to live so that the goals are achieved “.

The author tells how, thanks to new habits, you can get what you want at a comfortable pace. Shows the mechanisms of inclusion in the daily routine of precisely those habits that will ultimately lead you to the goal and help it to be realized in the best possible way.

Add something pleasant to your unloved business

Turn on music in the background, pour yourself tea with cookies, wash dishes or clean up the kitchen with podcasts, cook dinner with healthy live broadcasts.

As a result, a great feeling is created that you are not wasting your most valuable resource – time, but on the contrary – you are spending it for the benefit of yourself. ⠀

We do important things in the morning

A person works most productively in the first half of the day, and the closer to lunch, the lower the efficiency. In the morning, people are full of strength, energy, they are not tired, they do not think how much is left until the end of the shift, etc. However, after the beginning of the working day, a person needs to get back on track, swing. For everyone and in different situations, this time varies from ten minutes to an hour or even more. Try to get involved as quickly as possible and do the main work in the morning.

How to learn to work quickly and use biorhythms to your advantage is described in the attached video.

Sources used and useful links on the topic: https://pikacho.ru/kak-rabotat-ehffektivno/ https://www.kadrof.ru/articles/22148 https://selftrue.ru/kak-nauchitsya-bystro-rabotat / https://vsepromozg.ru/razvitie/kak-bystro-rabotat https://sobinam.ru/biznes/kak-nauchitsya-bystro-rabotat.html https://FB.ru/article/447544/kak-nauchitsya -rabotat-i-dobivatsya-uspeha-sekretyi-produktivnosti-i-deystvennyie-metodyi https://ideanomics.ru/articles/16770

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