{"id":330396,"date":"2022-04-14T12:30:00","date_gmt":"2022-04-14T09:30:00","guid":{"rendered":"https:\/\/inform.com.de\/?p=330396"},"modified":"2025-11-20T03:50:56","modified_gmt":"2025-11-20T00:50:56","slug":"a-detailed-guide-to-using-microsoft-word-main-features-of-microsoft-word","status":"publish","type":"post","link":"https:\/\/inform.com.de\/en\/a-detailed-guide-to-using-microsoft-word-main-features-of-microsoft-word\/","title":{"rendered":"A detailed guide to using Microsoft Word. Main features of Microsoft Word"},"content":{"rendered":"

Why know all the features of MS Word<\/h2>\n

It is not necessary to know and use all the features of the Microsoft text editor. You can successfully complete work tasks by occasionally switching between the Home and Insert tabs. But you'll work even more efficiently if you equip yourself with even a few of the tricks from this review.<\/p>\n

Here's a simple example familiar to webmasters. Some professionals copy the content into Notepad before transferring text from the Word document to the CMS editor. This clears the text of Word formatting that might conflict with “engine” templating formats. So, you don't need Notepad. To solve the problem, just select the text in Word and click the “Remove All Formatting” button.<\/p>\n

Formatting can be removed without Notepad<\/p>\n

Please note that the review is written for the 2013 version of Word. The current stable version of the program is MS Word 2016, released in September 2015. However, this version of the program has not yet become the main one.<\/p>\n

No claim to representativity: 2013 version is the most popular<\/p>\n

How to create and save MS Word document<\/h2>\n

To create a document, open your working folder. Right-click and select the New – Microsoft Word Document option.<\/p>\n

Create a MS Word document in a folder<\/p>\n

To easily find your document, name it.<\/p>\n

We name the document immediately after creation<\/p>\n

You can also launch MS Word from the Start menu. Pay attention to the illustration.<\/p>\n

Launch Word from the Start Menu<\/p>\n

When launched from the start menu, you created a new document with a default title. Give it a name and save it to the folder of your choice so as not to lose it. To do this, click on the “Save” icon or use the Shift + F12 key combination.<\/p>\n

Save the document to the working folder<\/p>\n

Click the Computer button to save the document to your computer. Alternatively, you can put it on your OneDrive cloud drive.<\/p>\n

Choosing a place to save the document<\/p>\n

Name the document and save it to the folder of your choice.<\/p>\n

We name and save the document. Now he won't get lost<\/p>\n

You have created and saved the document. Get to work.<\/p>\n

How to use the features of the Home tab<\/h2>\n

The tools in the MS Word control panel are combined using thematic tabs. This type of interface is called a ribbon. By default, the main toolbox opens, highlighted on the Home tab.<\/p>\n

Home tab on the MS Word toolbar<\/p>\n

The following are tasks that you can accomplish using the tools on the Home tab.<\/p>\n

Clipboard toolbox<\/h3>\n

You can copy, cut and paste content. To use the “Cut” and “Copy” options, select the desired piece of text.<\/p>\n

Cut, copy and paste text<\/p>\n

Pay attention to the insert options. You can keep the original formatting, combine formats, or keep the text unformatted. You can also use special insert modes.<\/p>\n

Choosing an insert mode<\/p>\n

Why do I need Paste Special? For example, imagine that you need to work with text copied from another document or from a website. The original formatting may not match the formatting of your document.<\/p>\n

Formatting doesn't match<\/p>\n

This problem is addressed with a special insert. Use the appropriate menu. In the window that opens, select the “Unformatted text” option.<\/p>\n

Select the option “Unformatted text”<\/p>\n

Now it will be more convenient for you to format the copied content.<\/p>\n

Copied content is easy to format<\/p>\n

Using the “Clipboard” menu, you can select previously copied content and paste it into the document. To open the clipboard, click on the arrow marked in the illustration. Select the item you want. Use the drop-down menu to select the “Paste” option. You can also remove the copied item from the clipboard.<\/p>\n

Using the clipboard<\/p>\n

You can customize the default paste options. To do this, use the “Insert – Insert by default” menu.<\/p>\n

Configuring the default paste options<\/p>\n

Specify the appropriate settings and save your changes. Pay attention to the options for pasting into another document. Most users can replace the default value “Keep original formatting” with “Keep text only”.<\/p>\n

Configuring the default paste options<\/p>\n

Font toolbox<\/h3>\n

To change the default font, use the drop-down menu marked in the illustration. Please note that to change the existing text, the fragment must be selected before choosing a font.<\/p>\n

Change the font<\/p>\n

With the help of the corresponding menu, you can choose the appropriate font size. Pay attention to the possibility to increase or decrease the font of the selection. Mark the text and use the buttons marked in the illustration.<\/p>\n

Changing the font size<\/p>\n

You can select the appropriate register using the corresponding menu. Highlight the required piece of text, use the button marked in the illustration and select the desired option.<\/p>\n

Change case<\/p>\n

You can make a piece of text bold, italic, or underlined. To do this, select the content and use the marked buttons. Using the drop-down menu, you can choose how the text is underlined.<\/p>\n

How to make text bold, italicized or underlined<\/p>\n

To cross out a piece of text, select it and use the corresponding button.<\/p>\n

Cross out a piece of text<\/p>\n

Use the X2 and X2 buttons to add subscript and superscript text.<\/p>\n

Adding subscript and superscript text<\/p>\n

Using the marked buttons, you can change the color, highlight the text with a marker or apply effects to it.<\/p>\n

Select text using color, marker or effects<\/p>\n

Pay attention to the possibility of configuring advanced font parameters. Press the button marked in the illustration to enter the menu.<\/p>\n

Enter the settings menu for advanced font parameters<\/p>\n

On the Font tab, specify the appropriate options for body text and headings. Using the “Default” button, you can return to the default settings, and using the “Text Effects” button, select additional effects.<\/p>\n

Paragraph toolbox<\/h3>\n

Use the drop-down menus shown in the illustration to create a bulleted, numbered, or tiered list.<\/p>\n

Building lists<\/p>\n

To create a bulleted or numbered list, place the cursor on a new line and click on the corresponding button. Use the drop-down menu to select the appropriate marker character.<\/p>\n

Choosing a marker sign<\/p>\n

You can use additional characters using the Define New Marker menu.<\/p>\n

The marker may look different<\/p>\n

To create a multilevel list, select the “Change list level” option in the corresponding drop-down menu.<\/p>\n

Selecting the desired level of the list<\/p>\n

You can choose the appropriate list style in the library. And the Define New Multilevel List and Define New List Style menus help you create your own list template.<\/p>\n

Choose a ready-made or create a new template<\/p>\n

You can choose a suitable way of text alignment using the appropriate menu. To ensure readability of the text, use left alignment.<\/p>\n

Aligning the text<\/p>\n

Change the line spacing as needed. In most cases, the default spacing of 1.15 will be fine. If you are preparing a document for children or the elderly, increase the spacing to 1.5 or 2.0. Increasing the spacing further will reduce the readability of the text.<\/p>\n

In most cases, use standard spacing. For children, it can be increased<\/p>\n

Using a fill, you can highlight a piece of text with color. For example, you can select a paragraph or a table cell. To add a background, select a piece of text and select a suitable color using the Fill drop-down menu.<\/p>\n

Choosing a background color<\/p>\n

Using the Borders menu, you can control the borders of cells in tables. Highlight the cells of interest. Use the drop-down menu to select the appropriate action.<\/p>\n

Controlling cell borders in a table<\/p>\n

Styles toolbox<\/h3>\n

Use the Styles menu to choose an appropriate text style. If you want to apply it to existing content, select the appropriate snippet and define the style. To use a style for the content you create, place the cursor on a blank line and select the appropriate layout option. For example, you can use the appropriate style for headings.<\/p>\n

Using the “Heading 1” style<\/p>\n

Toolbox “Editing”<\/h3>\n

Using the Find menu, you can quickly search for the content you are interested in. Note the access via the drop-down menu to the advanced search settings.<\/p>\n

We are looking for lost content<\/p>\n

The Replace function is useful when editing text. For example, you can automatically replace the word “copyright” with “copywriting” in the text. To do this, use the “Replace” menu, specify the desired words in the “Find” and “Replace with” fields.<\/p>\n

Specify the required values<\/p>\n

Click the Replace All button. After processing the request, the program will report the number of replacements performed.<\/p>\n

Automatically replaced four words<\/p>\n

Use the Highlight function to quickly highlight content. For example, you can select all text in two clicks, select arbitrary objects or select fragments with the same formatting.<\/p>\n

Quickly select all the text<\/p>\n

With the “Minimize Ribbon” function, you can hide the program management tools. Only the tabs will remain on the panel.<\/p>\n

We fold the tape<\/p>\n

To return the tools to the panel, expand any tab and use the “Pin Ribbon” option.<\/p>\n

Fixing the tape<\/p>\n

Start typing anywhere<\/h3>\n

The Click-to-Write feature is not new, but not everyone has heard of it. Often you have to observe how a person clicks on the “Enter” button many times in order to get to the end of the page and, for example, enter the letter executor there.<\/p>\n

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A double mouse click can replace a dozen key strokes.<\/p>\n<\/blockquote>\n

Move the cursor over the intended print location and make a couple of quick clicks with the mouse. Word itself will place new lines, tabs and serifs for the place that you indicated to it. This is clearly visible when looking at the hidden formatting marks.<\/p>\n<\/p>\n

Translate right away<\/h3>\n

Ask your neighbor about which translator he prefers, and you will most likely hear about Google, Yandex, PROMT, but hardly about Bing. For some reason, the Microsoft branded translator is not very popular in our area. And in vain, because the quality of his work is quite enough for everyday needs. Of course, Office provides fast translation of text using Bing. I recommend trying it.<\/p>\n

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It is quite possible that you will stop rushing between the browser and Word, endlessly copying and pasting sentences back and forth.<\/p>\n<\/blockquote>\n

There are dozens of languages \u200b\u200band three translation methods to choose from. You can find them on the “Review” tab.<\/p>\n

\"A<\/a><\/p>\n

Use kerning<\/h3>\n

Designers know well what kerning is, and they often operate with it when typesetting texts. In simple terms, kerning is responsible for the spacing (distance) between letters depending on their shape. Changing this setting can shrink or expand the same word, sentence, or paragraph compared to the standard state. I have seen how people began to delete part of the text or, conversely, “pour water” just to fit it into a certain framework. Kerning solves such problems in a more sophisticated way. Of course, rough play with it hurts the eye, but minor manipulations may be appropriate.<\/p>\n

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Changing kerning will come in handy when using large fonts, for example, when preparing title pages of books, articles, reports.<\/p>\n<\/blockquote>\n

Press the combination Ctrl + D to bring up the “Font” dialog box, go to the second “Advanced” tab. This is where you can play with kerning. And a little more on the topic. Just in passing, I want to introduce you to an interesting browser game KernType, in which you need to guess the best kerning for reading. Enjoy!<\/p>\n

\"A<\/a><\/p>\n

Apply hidden text<\/h3>\n

Can a blank Word document weigh tens or hundreds of megabytes? Yes! And at the same time, many people experience a clouding of mind. People do not see a single word in front of their eyes, but they cannot understand why the file is so large? Evil viruses or harmful hackers? Not. It's all about hidden information. These can be graphics, pictures and text.<\/p>\n

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Like non-printable characters, hidden data is not displayed on the screen or printed, but it is still part of the document.<\/p>\n<\/blockquote>\n

With hidden text, you can:<\/p>\n